• Benefits and Worker's Compensation Administrator

    Location US-CA-Los Angeles
    Posted Date 2 weeks ago(08/08/2018 02:10)
    Job ID
    2018-5476
    # of Openings
    1
    Store Name
    Los Angeles Studio
    Department
    People & Culture
  • WHAT WILL I BE DOING?

    The Benefits and Worker’s Compensation Administrator will be responsible for the overseeing and supervision of the day to day Benefits and Leave programs throughout AllSaints North America, with the support of the People and Culture team. Key responsibilities include, managing and coordinating all communication, enrolling, and monitoring of the Group Insurance plans, reconciliations, plan modifications, new hire enrollments, life event changes, Flexible Spending Accounts (FSA), Payroll deductions, and all other Benefit functions.


    • Participate in the strategy and selection of new or changes to the company’s benefit plans, policies and programs.
    • Assist with employee data management on the HR system to ensure existing and new benefit programs as well as participants are properly set-up within the system.
    • Ensures that all company sponsored plans are in compliance with all relevant ERISA, DOL, HHC, ACA, IRS, OSHA, DOT and state and local requirements.
    • Responsible for conducting and submitting non-discrimination tests and ACA reporting.
    • Manage required notice distribution, Form 5500, non-discrimination testing, audits of benefits plans & deductions, plan amendments and plan documents, compliance, OSHA reporting, and ensuring reporting requirements are met timely in conjunction with the Benefits broker and Worker’s Compensation team.
    • Reviews and analyzes changes to state and federal laws pertaining to benefits, and reports necessary or suggested changes to management.
    • Oversee and manage leave of absences (disability, parental leave, etc.) and work accommodations. Partner with HR partners on interactive process.
    • Determine eligibility and manage FMLA leaves of absence in accordance with federal and state guidelines, which includes coordination with employees, managers, People and Culture team, Payroll Manager by reviewing and assessing submitted documentation; Make recommendations regarding FMLA approvals and monitor and track approved leaves.
    • Provide training to reporting staff and management staff by meeting with staff to explain policies, procedures, and laws, as well as evaluating the performance of reporting staff in order to understand the requirements of the job.
    • Implement approved new plans and changes by preparing announcement material, booklets, and other media for communicating new plans to employees. Prepare and execute benefit documentation and notices as needed.
    • Develop communication tools to enhance understanding of the company’s benefits plans and programs.
    • Oversight of benefit brokers, insurance carriers, record-keepers, trustees, and other administrative and/or legislative agencies.
    • Partner with HR Team to bring closure to highly complex benefit escalations/issues.
    • Document new processes and keep existing documentation current.
    • Oversee the Health and Benefits Annual enrollment periods and COBRA programs. Use predictive analytics to assess impact, provide insights that drive benefits value and design considerations.
    • Generates reports concerning personnel information by assembling data from HRIS, in order to respond to requests for personnel information, and to monitor the status of benefits and leave actions; taking appropriate action as required.
    • Oversee the “orientation” of new hires through conducting meetings to educate newly-hired employees as to various benefits.
    • Manage Flexible Spending Account (FSA) program by processing enrollments, deductions and changes. Partner closely with Payroll Manager.
    • Complete all necessary Disability Claim Forms for Short Term Disability and Long Term Disability.
    • Assist in Ad Hoc projects and other personnel functions as required

     

     

    WHAT SKILLS DO I NEED FOR THE ROLE?

    • Bachelor’s degree required.
    • Must have minimum of 3 years of benefits administration experience, including both Health & Welfare & Retirement Plans
    • Knowledge of benefits related laws and regulations (FMLA, ADA, FLSA, COBRA, HIPAA, etc.).
    • Proficient in Excel (v-lookup, conditional formatting, fuzzy lookup) Knowledge of general report writing and ability to prepare reports.
    • Ability to communicate clearly and effectively to individuals both verbally and in writing
    • Ability to understand, explain and apply the laws, rules, regulations and policies with all levels of the team.
    • Ability to analyze and determine the applicability of data to draw conclusions and make solid recommendations.
    • Ability to write concisely and develop ideas in a logical sequence.
    • Must have detailed knowledge of benefit regulations.
    • Detail oriented and ability to manage multiple priorities
    • Flexible and adaptable to change
    • Works well in a fast paced environment and works with pace to action business critical plans

    A BIT ABOUT ALLSAINTS AND THE TEAM

     

    THE ALLSAINTS STORY

     

    Founded in 1994, AllSaints has built an international team that includes some of the best global creative talent, imbued with a winning combination of business and design thinking.

    The brand’s constant obsession is to deliver an immersive experience to our international customer base in a way that embraces each unique culture. AllSaints is proud of the fact that every aspect of the brand is curated in-house, from store design and construction to the studio based coding team, making AllSaints a truly agile business working with pace and integrity.

     

    ALLSAINTS PEOPLE

    We recruit the best digital creative innovators and design thinkers across the globe to spread the AllSaints message of integrity and sophistication. Our People are the ambassadors for our brand.

    We look for individuality, confidence and brand passion when we recruit. We seek talent with creative mindsets who are collaborative in their approach. Our brand ambassadors act with humility and treat those around them with respect. Obsessed with brand experience, we constantly strive to develop the brand and customer journey. By 2020, our aim is to lead the industry with best in class talent.

     

    EXPERIENCE

     

    We are looking for talent with experience in a customer facing role.  A background of operating with pace will set you up for success with us.

     

    BENEFITS OF JOINING THE TEAM

     

    Career development.  Your career matters to us and we will do what it takes to help you on your journey in life.  You’ll have to challenge yourself and your leadership.  The opportunities will be there.  You will need to know what to do to take them.

     

    In addition to this we offer competitive pay and benefits package that includes an amazing employee uniform allowance and discount.

    We are an Equal Opportunity employer and we very much look forward to hearing from you.

     

    RIGHT TO WORK UK, EU/EEA

    All applications to UK, EU/EEA roles require valid right to work documentation to be presented in original form only as early as first interview stage. Candidates are advised not to apply if they cannot provide a valid right to work document. AllSaints accepts UK passport, EU passport, Non-EU passport containing an appropriate endorsement or Visa, UK Biometric residence permits and EU ID cards.  

     

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