• Production Admin Assistant

    Location UK-London
    Posted Date 1 week ago(07/11/2018 09:47)
    Job ID
    2018-6051
    # of Openings
    1
    Store Name
    AllSaints Studios East London – London
    Department
    Sourcing
  • WHAT WILL I BE DOING?

    The position of Production Admin Assistant will report into the Production Manager and is responsible for overseeing, tracking and managing sample process in the company. The Production Assistant will help assistants and manager in a variety of clerical tasks such as PO raising, swing tickets and barcodes updates. This position interfaces with multiple internal functions as well as directly with vendors, with the clear directive of achieving the on time delivery of products in Stores.

     

    • Manage Sample status and sample trackers in Excel and google sheets.
    • Be the main point of contact for samples across the production team.
    • Issue daily, weekly and seasonal excel report on samples status, and vendor overviews.
    • Check barcodes and swing ticket prices and help vendors in ordering them as and when it is needed.
    • Help Assistants to process purchase orders promptly and in line with the critical path, under the guidance of the Production Manager.
    • Help to update the production delivery schedule in Excel.
    • Receive and update work-in- progress spreadsheet from the suppliers on a weekly basis and input into the production system accordingly
    • Assist Production Manager to ensure that all orders are collected by the freight forwarder on the agreed shipment dates with the relevant customs documentation. Liaise with the relevant department to arrange delivery dates into the warehouse
    • Liaise with all departments to ensure that the supplier has all the information they require to manufacture & ship the orders, e.g. Vendor Handbook, packaging, payment terms etc
    • Assist with tracking and receiving sampling fabric, trims and samples prior to the buy so that all the relevant samples are able to be presented at the buy meeting
    • Log and distribute samples to the relevant departments, sending samples back to the warehouse where necessary
    • General administrative function to keep the department organized and to share information
    • Support the Production Director with reporting and projects when required.

    WHAT SKILLS DO I NEED FOR THE ROLE?

    • Ideally Previous experience within a production & supply chain
    • Competent user of Excel (including vlookup and pivot tables), Word/Pages, Powerpoint / Keynote & Outlook.
    • Able to communicate effectively with good listening skills
    • Proactive and independent thinking ability with demonstrated desire to learn and grow
    • Strong ability to prioritise and adhere to deadlines
    • Ability to work well under pressure

    A BIT ABOUT ALLSAINTS AND THE TEAM

    THE ALLSAINTS STORY

     

    Founded in 1994, AllSaints has built an international team that includes some of the best global creative talent, imbued with a winning combination of business and design thinking.

    The brand’s constant obsession is to deliver an immersive experience to our international customer base in a way that embraces each unique culture. AllSaints is proud of the fact that every aspect of the brand is curated in-house, from store design and construction to the East London based coding team, making AllSaints a truly agile business working with pace and integrity.

     

    ALLSAINTS PEOPLE

     
    We recruit the best digital creative innovators and design thinkers across the globe to spread the AllSaints message of integrity and sophistication. Our People are the ambassadors for our brand.

    We look for individuality, confidence and brand passion when we recruit. We seek talent with creative mindsets who are collaborative in their approach. Our brand ambassadors act with humility and treat those around them with respect. Obsessed with brand experience, we constantly strive to develop the brand and customer journey. By 2020, our aim is to lead the industry with best in class talent.

     

    BENEFITS OF JOINING THE TEAM

     

    Career development. Your career matters to us and we will do what it takes to help you on your journey in life. You’ll have to challenge yourself and your leadership. The opportunities will be there. You will need to know what to do to take them.

     

    In addition to this we offer competitive pay and benefits package that includes an amazing employee uniform allowance and discount.

     

    AllSaints is an Equal Opportunity employer.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed